Hillside Custom Machining/AMS Filling Systems is seeking a detailed oriented candidate that is capable of handling a multitude of tasks.
This position is responsible for the payment of goods and services purchased by the organization.
This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.
This position assists with monthly closings, to include general ledger analysis and month end journal entries and with labor collection for job costing.
In addition, this position is also responsible for office administration activities outlined below.
*Essential Functions*
*Office Administration:*
Assists with answering phones.
Assist with mail distribution.
Monitor office equipment, such as postage meter and copier, for supplies and call for maintenance when needed.
Order and stock office supplies, toiletries, and break room supplies.
*Accounting:*
*Daily*
Pick up receiving reports/packing slips, credit card slips, and assorted other paperwork from various places in shop.
Maintain Vendor File in Jobscope, including new vendor set up and ensuring the receipt of vendor W-9s.
Develop and maintain system of vendor/subcontractor certificates of insurance.
Maintain organization of A/P invoices as they arrive by mail or email.
Maintain organization of receiving reports/packing slips.
Receive packing slips from Pepperidge Farms Denver.
Match receiving reports/packing slips with invoices.
Monitor accounting email inbox.
Print invoices; refer inquiries to appropriate people if not related to AP.
Code A/P invoices for name of purchaser, job number, and customer.
Maintain organization of credit card receipts.
Make copies of vehicle related receipts for vehicle maintenance tracking.
Assist with review and approval of labor entries entered into DataCap website and upload to Jobscope.
Assist with entering labor from millwright employee timesheets into Jobscope.
*Weekly*
Distribute A/P invoices for approval; first to Requisitioner, then President.
Enter approved A/P invoices into Jobscope.
Give entered invoices to Controller for review.
Run A/P Checks.
Submit electronic payments through M&T Bank website.
Match invoices to check stubs, reviewing for correct vendor, remit to address, invoice numbers and amounts.
Mail checks.
Enter electronic payments as manual checks in Jobscope.
Maintain A/P Paid files.
Upload weekly payroll journal entry provided by HR into Jobscope.
*Monthly*
Enter AMEX charges into Jobscope at the end of the statement period.
Match credit card receipts with credit card bills – American Express, Visa, Sunoco, Home Depot, Lowe’s.
Track down missing receipts.
Reconcile open A/P invoices against A/P aging.
As Statements from vendors arrive, check against our records.
Assist with month end process as needed
*Other*
Prepare 1099’s at year end for Hillside
Assist annual physical inventory, as needed.
Other duties as assigned.
Job Type: Full-time
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Disability insurance
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Vision insurance
Experience level:
* 5 years
Schedule:
* 8 hour shift
* Monday to Friday
Education:
* High school or equivalent (Preferred)
Experience:
* Accounting: 1 year (Required)
* accounting in a manufacturing environment: 1 year (Preferred)
* Accounts Payable: 2 years (Required)
Work Location: In person
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