Assistant Director of Facilities for Maintenance Services

JobID: 874 Position Type: RSSSA - Other Director/Administrative Positions Date Posted: 2/29/2024 Location: Reading School District Position Title: Assistant Director of Facilities for Maintenance Services Classification: RSSSA Range: 3 Reports To: Director of Facilities Position Goal: To support the Director of Facilities in directing and managing all phases of the maintenance services of the District to ensure a safe, healthy, and comfortable environment for all District students and staff.
ESSENTIAL FUNCTIONS: Other duties may be assigned.
The essential functions of this position include, but are not limited to the following fundamental duties: 1.
Assigns maintenance personnel to district buildings as needed, which shall include all non-custodial employees; general maintenance, crew, delivery persons, truck drivers, tradespersons, and mechanics.
2.
Assists in the comprehensive planning and scheduling of maintenance and repair requirements of the district 3.
Assists in the establishment of appropriate maintenance and groundskeeping requirements for each school building 4.
Consults with the Director of Facilities concerning awarding of overtime for maintenance staff 5.
In collaboration with district Health Services personnel, ensures compliance with applicable State and Federal laws and local ordinances including but not limited to use of chemicals for cleaning, repairs, and/or pest control 6.
Manages the distribution of assignments for timely work order completion 7.
Serve as a liaison to principals and head custodians on timely completion of work orders by maintenance personnel 8.
Inspects all school buildings, grounds, and installations on a regular basis to determine the standard of workmanship, cleanliness, and completion of work 9.
Assists in the organization and implementation of a preventative maintenance program for all mechanical systems 10.
Responds to emergency duty caused by police calls, mechanical breakdowns, snowstorms, flooding, and other acts of nature 11.
Leads weekly maintenance departmental meetings 12.
Assists in the preparation and administration of the budget for maintenance services 13.
Assists in the conducting of a comprehensive and detailed cost analysis program of departmental expenditures as a basis governing annual forecast of expenditure requirements 14.
Conducts on-site evaluations of Facilities staff construction work in progress as a basis for determining quality of work and conformance with specifications 15.
Maintains project files including reports of job meetings, agendas, change orders, and job drawings 16.
Assists Director in supervising the improvement and renovation work performed by outside contractors and verifies that the terms of all such contracts have been fulfilled before recommending final payments 17.
Assists in the recruitment, employment, assignment, transfer, discipline, promotion, demotion, or dismissal of facility service staff 18.
Organizes and implements an orientation program and ongoing professional development on proper operation and maintenance of school facilities for department staff 19.
Schedules work routines and vacation schedules for departmental staff 20.
Supervises the firing of pressure boilers and implements the firing operation in order to provide the necessary heat or cooling and hot water according to season, temperature and demand consistent with Pennsylvania School Code 21.
Directs the preparation of playing fields, grounds, and other necessary facilities for athletics and other school activities 22.
Conducts a continuing analysis of systems and procedures as it pertains to maintenance services 23.
Participate in job related conferences and/or PASBO led professional development opportunities to keep informed of the latest trends, developments, and products in the areas of maintenance, repair, and upkeep 24.
Maintains and keeps up with all necessary certificates and inspections (as referenced in BCIU’s State’s Mandate Check-list) 25.
Assist in the long range planning for the Facilities Department 26.
Performs other duties assigned by the Superintendent or his/her designee.
This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.
SUPERVISORY RESPONSIBILITIES: Supervises all professional and support staff as assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Associates Degree plus 7 years of related supervisory experience; Bachelor’s Degree plus 5 years of related supervisory experience; or High school diploma or general education degree (GED) plus 10 years related supervisory experience required.
Experience and/or an education in the architectural and/or buildings & trades field are preferred.
CERTIFICATES, LICENSES, REGISTRATIONS: Driver’s License.
Upon employment, participate in the pursuit of professional certification as determined by the Superintendent or Board of Directors of the Reading School District, PASBO etc.
LANGUAGE SKILLS: 1.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and technical and procedure manuals 2.
Ability to write routine reports and correspondence 3.
Ability to effectively present information and respond to questions from groups of parents, teachers, administrators, and the general public 4.
Ability to interpret and understand blueprints, AIA contracts and other construction related documents 5.
Bi-lingual in English and Spanish, preferred.
MATHEMATICAL SKILLS: 1.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume 2.
Ability to apply concepts of basic algebra and geometry REASONING ABILITY: 1.
Ability to define and solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exist 2.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form OTHER SKILLS and ABILITIES: 1.
Ability to apply knowledge of current research and theory in specific field 2.
Ability to establish and maintain effective working relationships with students, staff and the school community 3.
Ability to speak clearly and concisely both in oral and written communication 4.
Ability to perform duties with awareness of all district requirements and Board of Education policies 5.
Demonstrated proficiency with Microsoft and Google products and ability to create, edit and format appointments, calendars, emails, documents, and spreadsheets PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finer, handle, or feel objects, tools, or controls; and talk or hear.
The employee frequently is required to reach with hands and arms.
The employee is occasionally required to sit.
The employee must frequently lift and/or move up to 50 pounds such as equipment and chemical containers.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
The employee is required to be able to hear conversations in noisy environments.
The employee must be able to drive all district vehicles.
The employee is directly responsible for the safety, well being, and work output of other people.
The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works near moving mechanical bus and equipment.
The employee may be exposed to toxic or caustic chemicals such as petroleum products, degreasers, gases/diesel fumes, and sprays.
The employee occasionally works in outside weather conditions and is frequently exposed to fumes or airborne particles.
The employee must be able to meet deadlines with severe time constraints.
The noise level in the work environment is usually loud and occasionally very loud.
TERMS OF EMPLOYMENT: Full-time 12-month exempt position.
Salary and benefits determined by appropriate employment agreement.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
The position holder must be able to perform the essential job functions with or without reasonable accommodation.
It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.
D.
A.
) and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Reading School District is an equal opportunity employment, educational and service organization.
ADM-Assistant Director of Facilities - Maintenance Services JobID: 874 Position Type: RSSSA - Other Director/Administrative Positions Date Posted: 2/29/2024 Location: Reading School District Position Title: Assistant Director of Facilities for Maintenance Services Classification: RSSSA Range: 3 Reports To: Director of Facilities Position Goal: To support the Director of Facilities in directing and managing all phases of the maintenance services of the District to ensure a safe, healthy, and comfortable environment for all District students and staff.
ESSENTIAL FUNCTIONS: Other duties may be assigned.
The essential functions of this position include, but are not limited to the following fundamental duties: 1.
Assigns maintenance personnel to district buildings as needed, which shall include all non-custodial employees; general maintenance, crew, delivery persons, truck drivers, tradespersons, and mechanics.
2.
Assists in the comprehensive planning and scheduling of maintenance and repair requirements of the district 3.
Assists in the establishment of appropriate maintenance and groundskeeping requirements for each school building 4.
Consults with the Director of Facilities concerning awarding of overtime for maintenance staff 5.
In collaboration with district Health Services personnel, ensures compliance with applicable State and Federal laws and local ordinances including but not limited to use of chemicals for cleaning, repairs, and/or pest control 6.
Manages the distribution of assignments for timely work order completion 7.
Serve as a liaison to principals and head custodians on timely completion of work orders by maintenance personnel 8.
Inspects all school buildings, grounds, and installations on a regular basis to determine the standard of workmanship, cleanliness, and completion of work 9.
Assists in the organization and implementation of a preventative maintenance program for all mechanical systems 10.
Responds to emergency duty caused by police calls, mechanical breakdowns, snowstorms, flooding, and other acts of nature 11.
Leads weekly maintenance departmental meetings 12.
Assists in the preparation and administration of the budget for maintenance services 13.
Assists in the conducting of a comprehensive and detailed cost analysis program of departmental expenditures as a basis governing annual forecast of expenditure requirements 14.
Conducts on-site evaluations of Facilities staff construction work in progress as a basis for determining quality of work and conformance with specifications 15.
Maintains project files including reports of job meetings, agendas, change orders, and job drawings 16.
Assists Director in supervising the improvement and renovation work performed by outside contractors and verifies that the terms of all such contracts have been fulfilled before recommending final payments 17.
Assists in the recruitment, employment, assignment, transfer, discipline, promotion, demotion, or dismissal of facility service staff 18.
Organizes and implements an orientation program and ongoing professional development on proper operation and maintenance of school facilities for department staff 19.
Schedules work routines and vacation schedules for departmental staff 20.
Supervises the firing of pressure boilers and implements the firing operation in order to provide the necessary heat or cooling and hot water according to season, temperature and demand consistent with Pennsylvania School Code 21.
Directs the preparation of playing fields, grounds, and other necessary facilities for athletics and other school activities 22.
Conducts a continuing analysis of systems and procedures as it pertains to maintenance services 23.
Participate in job related conferences and/or PASBO led professional development opportunities to keep informed of the latest trends, developments, and products in the areas of maintenance, repair, and upkeep 24.
Maintains and keeps up with all necessary certificates and inspections (as referenced in BCIU’s State’s Mandate Check-list) 25.
Assist in the long range planning for the Facilities Department 26.
Performs other duties assigned by the Superintendent or his/her designee.
This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.
SUPERVISORY RESPONSIBILITIES: Supervises all professional and support staff as assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Associates Degree plus 7 years of related supervisory experience; Bachelor’s Degree plus 5 years of related supervisory experience; or High school diploma or general education degree (GED) plus 10 years related supervisory experience required.
Experience and/or an education in the architectural and/or buildings & trades field are preferred.
CERTIFICATES, LICENSES, REGISTRATIONS: Driver’s License.
Upon employment, participate in the pursuit of professional certification as determined by the Superintendent or Board of Directors of the Reading School District, PASBO etc.
LANGUAGE SKILLS: 1.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and technical and procedure manuals 2.
Ability to write routine reports and correspondence 3.
Ability to effectively present information and respond to questions from groups of parents, teachers, administrators, and the general public 4.
Ability to interpret and understand blueprints, AIA contracts and other construction related documents 5.
Bi-lingual in English and Spanish, preferred.
MATHEMATICAL SKILLS: 1.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume 2.
Ability to apply concepts of basic algebra and geometry REASONING ABILITY: 1.
Ability to define and solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exist 2.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form OTHER SKILLS and ABILITIES: 1.
Ability to apply knowledge of current research and theory in specific field 2.
Ability to establish and maintain effective working relationships with students, staff and the school community 3.
Ability to speak clearly and concisely both in oral and written communication 4.
Ability to perform duties with awareness of all district requirements and Board of Education policies 5.
Demonstrated proficiency with Microsoft and Google products and ability to create, edit and format appointments, calendars, emails, documents, and spreadsheets PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finer, handle, or feel objects, tools, or controls; and talk or hear.
The employee frequently is required to reach with hands and arms.
The employee is occasionally required to sit.
The employee must frequently lift and/or move up to 50 pounds such as equipment and chemical containers.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
The employee is required to be able to hear conversations in noisy environments.
The employee must be able to drive all district vehicles.
The employee is directly responsible for the safety, well being, and work output of other people.
The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works near moving mechanical bus and equipment.
The employee may be exposed to toxic or caustic chemicals such as petroleum products, degreasers, gases/diesel fumes, and sprays.
The employee occasionally works in outside weather conditions and is frequently exposed to fumes or airborne particles.
The employee must be able to meet deadlines with severe time constraints.
The noise level in the work environment is usually loud and occasionally very loud.
TERMS OF EMPLOYMENT: Full-time 12-month exempt position.
Salary and benefits determined by appropriate employment agreement.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
The position holder must be able to perform the essential job functions with or without reasonable accommodation.
It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.
D.
A.
) and is not an exhaustive list of the duties performed for this position.
Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Reading School District is an equal opportunity employment, educational and service organization.
ADM-Assistant Director of Facilities - Maintenance Services